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Jan. 23, 2017

The new calendar year is off to a busy start in Madison-Plains. Here are a few brief notes about what’s keeping us moving along.

New Board Member
Toula Xenikis is the newest member of the Madison-Plains Board of Education. Ms. Xenikis, who has four children in the district, was appointed to the Board on Jan. 13 to serve for the remainder of the calendar year due to a seat vacated by Dave Hunter. Xenikis, an engineer, is in an active member of the school community and most recently served on the District Leadership Team that works with administrators on educational initiatives. Please welcome her aboard.

Kelley Cooley will serve as the president of the Board for 2017 and Bob Butz was elected vice president.

Board Retreat
The Board of Education will hold a special meeting from 6-9 p.m., Jan. 25 to discuss a number of items, though will focus much of the conversation on the district’s financial state. Treasurer Todd Mustain will present an updated 5-year-forecast and 10-year plan. While the 5-year forecast is a state requirement, the 10-year financial plan enables the district to foresee needs that keep it fiscally solvent over a longer-period of time. The board members will use the information to:
  • define a plan for the renewal of Permanent Improvement funds for maintenance costs, upkeep and equipment,
  • determine when a request for Operating funds (salaries, benefits, daily supplies) will be returned to voters for approval, and 
  • long-term facility needs.
The Board will also review policies and procedures for members with a representative from the Ohio School Boards Association.

Fiscal Needs
The district is in good financial standing now, but is expected to go into a deficit in August 2019. Through conservative fiscal management since 2012, assessing programming and staffing with attrition, negotiated insurance savings through payment caps, and moving to a tiered busing plan for 2017-18, the Board and administration extended the anticipated need to return to the ballot from 2016 in the 2012 projection to currently 2019. That being said, the Board will discuss when and how to request voters for additional funds during its work session.

Before- and After-School Care
The administration and I are working with the county Educational Service Center to finalize the contract for before-and after-school care that will begin this August with the start of our next school year. We are proud to be able to offer this enriching opportunity for our students. With that said, we have a few more details to work out before we can share specifics, such as cost, staff and specific drop-off and pick-up times. The information will be presented at the Board’s Feb. 21 regularly scheduled meeting. We will send home detailed information as soon as possible, thereafter. We will also post the details on our website, share on our Facebook page and send an email to all with registered accounts.

School Hours for the 2017-18 school year are as follows:
Elementary / Intermediate
• Start: 9:00 a.m.
• Stop: 3:45 p.m.

Junior High / High School
• Start: 7:30 a.m.
• Stop: 2:30 p.m.

Testing Dates
Now that we have officially entered the second half of the school year, be sure to check the Curriculum Page for testing dates. We administer a number of assessments in the spring to ensure our students are on track, and to comply with Ohio law. Questions and concerns should be directed to your child’s teacher first, then the building principal. The Curriculum Department has also compiled and posted a number of helpful resources for parents on the site.
Tim Dettwiller
Local School District
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